Accounts Receivable Clerk
Omnicom is an inter-connected global network of leading marketing communications companies. Our portfolio provides the best talent, creativity, technology and innovation to some of the world's most iconic and successful brands.
We are seeking an Accounts Receivable Specialist to join our newly created shared services function (based either Sydney or Melbourne).
As a member of the SSC Operations Team this role will be a key liaison between our agency representatives and our internal team to enforce stringent financial protocols relative to the duties outlined below.
Shared Service Center employees are responsible for maintaining the control environment for all agency partners to ensure accuracy and timeliness for our accounting and reporting needs. The ideal candidate is expected to bring superior collaboration skills to the team and should be well versed in operating within an environment that prioritizes compliance and control.
If you thrive in a challenging and fast-paced setting, this role offers a change to make a significant impact on our operations team. Join us and be a vital part of our commitment to financial excellence!
What you'll do:
AR and Billing Operations
- Manage new customer requests to ensure all required approvals are included and information provided by the agency is correct
- Review and approve journal entries to support fee billings to clients
- Generate monthly reconciliation documents for clients and agency personnel
- Provide billing schedules to agency teams upon request
- Run ad-hoc reports for agency teams
- Manage systems workflow and resolve billing issues as needed
- Review month end AR aging and coordinate template responses for working capital reporting
- Assist with reviewing and approving Project Transfers for accuracy, completeness, support and verify finance approval
- Facilitate and support SOX Compliance testing as well as internal and external audits
- Manage respective projects at all times
- Build strong relationships with the agency teams
Master Data Client Management
- Review and verify client financial transactions, including cash receipts, account reconciliations, and journal entries, to ensure accuracy and compliance with internal controls.
- Submit, approve, and post customer payment journals in a timely manner.
- Run daily bank and cash management reports, ensuring alignment with system records and resolving any discrepancies.
- Handle client-related cash receipts and ensure they are posted accurately.
- Review open transactions reports and investigate any discrepancies, missing information, or items that require further attention.
- Ensure all client-related transactions are posted accurately and timely to meet monthly close deadlines.
- Assist agencies by running various reports to help manage their accounts receivable effectively.
- Address agency requests for client refunds, write-offs, reclasses, or invoice offsets, ensuring all actions are properly documented and approved.
- Follow up with agencies for any missing customer remittances, backup documentation, account coding, or necessary approvals.
- Work closely with onshore and offshore teams, as well as agency contacts, to ensure smooth operations and effective communication.
- Participate in SOX Compliance Testing to ensure adherence to regulatory requirements.
- Facilitate and support internal and external audits by providing necessary documentation and information.
What you've got:
- Attention to detail
- Strong interest in learning and developing
- Solid experience in collaboration, flexibility and diplomacy
- Good research and problem-solving techniques
- Ability to communicate in a clear and concise manner
- Confidence to ask for answers when you have questions
- Deadline/goal oriented
- Self-starter--ability to prioritize tasks with aggressive deadlines
- Ability to understand business concepts and issues as well as technical systems processes
Please note: All applicants must have the right to work in Australia.
